Managing team expenses can be tricky. Whether it’s monitoring budgets, keeping track of spend, or chasing expense reports and querying reclaim – your time could be much better spent.
For employees
Managing expenses can be a real drain on your time. And waiting for reimbursement can be frustrating.
With aio*, you never need to submit expense reports again.
Use our simple mobile app to capture receipts and tag expenses on the go. Then bin those receipts and get on with business. What’s more, your budgets are approved upfront, so you’ll always know exactly where you stand.
Top benefits of aio* for employees
- Your own individual card – no more waiting for approval before making a purchase
- Your spending approved upfront – gain confidence from clear expectations and knowing you’re within budget
- No more manual data entry – capture real time transactions from the bank. Never submit an expense report again
- No more lost receipts – snap an image on the go, then bin the paper
- Never be out of pocket again – no need to wait for, or chase any more reimbursements
For team leaders
Managing team expenses can be tricky. Whether it’s monitoring budgets, keeping track of spend, or chasing expense reports and querying reclaim – your time could be much better spent.
aio* brings peace of mind while supporting your team’s success. Approve budget requests or transfer funds instantly anytime, anywhere. Track real time spending by project or team, while keeping full control of cash flow.
Top benefits of aio* for managers:
- Delegate purchasing – quickly transfer funds to the right person at the right time
- Oversee total budget – stay in control with upfront budgeting and real time oversight of spend
- No more manual expense reports – means no more chasing receipts or nasty month-end surprises
- Simplify management for distributed teams – help them do their jobs while keeping control – wherever they are in the world
- Smart data insight – use historic data from other projects to improve estimates and budget smarter
For bookkeepers
Managing business expenses can be challenging: thanks to lost or unreadable receipts, lost petty cash, unattributed spend, and misclassified items.
aio* offers you easy access to all spend by individual or team, validated by the bank and with digital receipts already in place. What’s more, aio* is already integrated with the popular Xero software, for even easier workflow management.
Top aio* benefits for bookkeepers:
- No more late reports – expenses logged in real time means no more time wasting chasing reclaims
- No more unmarked or lost receipts – receipts neatly attached to the right transactions via digital image or PDF
- No more unattributed spend – all spend clearly linked to user, time and project
- No more manual data entry – spend data is 100% accurate, directly from the bank
- Accountant ready – quick and easy exporting to your accounting system. Fully integrated with Xero
For office managers
As office manager, you make a lot of purchases to keep office life running smoothly.
But lost receipts mean un-reconciled expenses, slowing down reimbursement for the team.
With aio*, you control office spend, for accurate and quick billing of materials to the correct people and projects.
Top aio* benefits for office managers:
- Free up your time – No more chasing receipts and expense forms
- Cut down on tedious admin – Make expenses one less thing to worry about
- Keep your team happy – Quicker reimbursements with minimal chasing
For financial managers
Financial considerations underpin all your major business decisions. To help you chart the best course, you need clear budget planning along with full understanding of how financial decisions will affect your bottom line.
aio* provides detailed insights on your organisation’s financial health. Whether your role covers strategic analysis, monitoring and interpreting cash flow, predicting trends, or giving financial advice – using aio* makes your financial life easier.
Top aio* benefits for financial managers:
- Upfront budgeting – take control of your spend profile and cash flow
- Stay within budget – keep spending in check by setting fixed budgets
- Track spend in real time – no more of those nasty end of month surprises
- Monitor total spend – audit trail creates accountability, reducing maverick spend and eliminating fraud
- Smart insight into data – Analyse spend to spot new ways to make savings
For operations managers
When your job is to keep your organisation in tip-top shape, expense management can feel like just one more burden.
aio* allows you to streamline your processes and reduce potential risk to your business.
Top aio* benefits for operations managers:
- Reduce risk – no more sharing credit cards or handling cash
- Convenient mobile solution – support your team anywhere, any time
- Cut admin time and costs – no more time wasted filling in reclaim reports or chasing information
- Streamline processes – seamlessly manage all expenses
For CEOs
The success of your organisation is your responsibility. You own the vision, build culture, provide resources, make smart decisions and oversee the company’s performance. That’s no small task!
aio* helps you reduce risk and build a better spending culture for your business. It also gives you detailed insight into overall spend. With this knowledge, you can improve business decisions and increase the chances of success.
Top aio* benefits for CEOs:
- Increase oversight of spend – achieve better forecasting capability with approved budgets, and track cash flow in real time
- Increase spend insight – connect spend with business activities to build detailed understanding of expense ROI, while spotting new opportunities to make your money work harder
- Reduce company risk – prepaid cards mean no personal liability
- Streamline processes – reduce admin without losing control. Delegate approval authority while keeping track of actual spend
- Have happier teams – with less admin time and never being out of pocket